BCAS Newsworthy Notes: Big Country Agricultural Society holds General Meeting

The board has completed reviewing the Bylaws. Proposed changes will be shared with the membership prior to the AGM, at which a motion will be made to submit the bylaws to Agriculture Society Program and to Alberta Agriculture and Irrigation for approval and acceptance.

Farmer’s Market continues to run successfully through the summer. The Farmer’s Market is running a raffle for three prizes to raise money for new serving tables.

Kitchen reports continuing to pursue fan repairs.

Bar, liquor, permits and sales: Committee will be meeting within the next month.

Groundskeeping: The pipes will need to be buried again in the south alley.

Scholarship committee continues to accept applications until August 15.

A New Year’s Eve Bullarama budget has been presented and approved. Committee meetings will be communicated and minutes will be kept for increased communication.

Oyen Indoor Rodeo: A financial report was presented and the event was reviewed. A discussion ensued regarding AGLC requirements regarding security.

Gymkhana Series: Tentative dates October 26, November 23, December 21, January 25, February 1, March 1 (or March 29). Budget will be presented in September.

Barrel/Roughstock series - Tentative dates November 8, December 13, January 10, February 21, March 14.

Budget will be presented in September.

TR/TD/BAW/SW series - Tentative dates October 11, November 1, January 3, February 7, March 7. Budget will be presented in September.

Building Maintenance: The step on the bleachers will be repaired, as well as the bathroom door, divider and urinal.

Canadian Horses to Move Timed Event on August 19, 20, 21. We will need volunteers for the work bee on Sunday, August 17 at 1 pm. Volunteers will be needed in the kitchen and bar throughout the event.

The CFSEA Fall Grant Cycle is open, and the Letter of Intent is due September 1 and the grant deadline is September15. Lanfine Wind will also have another grant opportunity this fall. The Board intends to apply for perimeter fencing. Ty and Richard are heading the fence committee.

Two Rex Nordic infrared heaters are being ordered with some of the generous donation money.

Storage options are being explored including c-cans and lockable shelves at the north end. Discussion ensued changing the tool room into bar storage and moving the tools to the north end.

Speaker system quotes have been obtained for two durable inside/outside loud speakers and an 8-channel mixer and 200 feet of mike cable. $4383.91 total cost. We will be renting a 3-speaker system for the next month to ensure this system meets our needs.

The Board is applying for the CFEP Small Grant for bleachers systems. Quotes are being obtained, as well as Letters of Support to include with the grant application.

All minutes and financials will be accessible to all members in the google drive, and Newsworthy Notes will be shared to Facebook and The Oyen Echo each month.

Next general meeting will be September 8, 2025 at 7:30 pm.